Last Updated: April 20, 2026
Kalfas Property Solutions ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our property management services. Please read this policy carefully. By using our services, you consent to the data practices described herein.
We collect several types of information: Personal Information (name, email, phone, address, social security number for screening), Property Information (property addresses, rental history, maintenance records), Financial Information (bank account details for direct deposit, payment history), Tenant Information (screening data, lease information, payment records), Usage Data (IP addresses, browser type, pages visited, time spent on pages), Cookies and Tracking Technologies (for website functionality and analytics).
We use collected information for: providing property management services, processing payments and financial transactions, tenant screening and verification, communicating with you about services, responding to inquiries and requests, improving our website and services, complying with legal obligations, preventing fraud and ensuring security, marketing our services (with opt-out option), analyzing usage patterns and preferences.
We may share your information with: Tenants (for lease execution and property management), Contractors and vendors (for maintenance and repairs), Financial institutions (for payment processing), Legal authorities (when required by law), Professional advisors (accountants, attorneys), Service providers (who assist our operations). We NEVER sell your personal information to third parties. All sharing is done under confidentiality agreements and only for legitimate business purposes.
We implement industry-standard security measures including: SSL encryption for data transmission, secure servers with firewalls, access controls and authentication protocols, regular security assessments, employee confidentiality training, secure document storage systems. However, no internet transmission is 100% secure, and we cannot guarantee absolute security.
You have the right to: access your personal information, correct inaccurate information, request deletion of your data (subject to legal retention requirements), opt out of marketing communications, receive data portability copies, withdraw consent at any time, file a complaint with regulatory authorities. To exercise these rights, contact us using the information in our Contact page.
We use essential cookies for website functionality, analytics cookies to understand usage patterns, preference cookies to remember settings, and marketing cookies for targeted advertising. You can control cookie preferences through browser settings. Disabling cookies may affect website functionality.
We retain personal information as long as necessary to provide services and comply with legal obligations. Typical retention periods: client records (7 years), financial records (7 years), tenant screening data (3 years), website usage data (12 months). After retention periods expire, data is securely deleted or anonymized.
Our services are not directed to individuals under 18. We do not knowingly collect information from children. If we discover child data was collected without parental consent, we will delete it immediately.
Our website may contain links to third-party websites. We are not responsible for their privacy practices. We encourage you to review their privacy policies before providing information.
Your information may be transferred to and maintained on servers located outside your state or country. By using our services, you consent to such transfers in accordance with this Privacy Policy.
We may update this Privacy Policy periodically. Material changes will be notified via email or website notice. The updated policy will include a new "Last Updated" date. Continued service use after changes constitutes acceptance.
For privacy-related questions or to exercise your rights, please use our contact form or email us. We will respond within 30 days.
